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Best AI scheduling tools

Create rosters, appointments and schedules automatically. 68 tools, across 11 professions.

Strongest GDPR profile of all 68AutoReplyAIGDPR: Strong
  • Provider based in the Netherlands
  • Data in the EU according to the provider
  • Publishes certification/GDPR safeguards

Starter €149/month (250 chats), Professional €349/month (unlimited… · free trial

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The top pick per profession

Each tile is a separate comparison for that field.

Installation technologyTop pick: OpusFlow11 toolsBeauty & wellnessTop pick: Salonized11 toolsChildcareTop pick: Proles7 toolsLogisticsTop pick: Dropon6 toolsSport & fitnessTop pick: Virtuagym6 toolsHospitalityTop pick: HorecaHub5 toolsAutomotive sectorTop pick: AutoReplyAI4 toolsFacilities management & cleaningTop pick: YAROOMS (Yarvis AI)4 toolsHotels & holiday accommodationTop pick: Apaleo4 toolsDentistryTop pick: AI-DentalSuite3 toolsRenewable energy & the energy transitionTop pick: OpusFlow3 tools

What does it cost?

€4.50median €149€399

Published monthly prices in euros for 10 tools, as stated by the provider; prices on request, annual or one-off are not included.

Compare all 68

#ToolRuns onPriceGDPR
1AutoReplyAIAutoReplyAI · Netherlands · free trialAI platform built specifically for Dutch car dealers, automating WhatsApp Business, website chat and service appointments from a single dashboard. The AI knows the stock, answers questions about models and prices, books MOT and maintenance appointments, and passes hot leads on to the salesperson. Integrates with dealer stock systems via CSV or API.Starter €149/month (250 chats), Pro…Strong2OpusFlowOpus4All B.V. · Netherlands · free trialDutch ERP platform for installers of solar panels, heat pumps, charging points and batteries. Combines CRM, design (PV Designer), scheduling, warehousing and invoicing in one system. More than 3,000 users; €3.8 million growth funding (2024).from €99/user/month (annual cont…Strong3SalonizedTreatwell Salonized NL B.V. · Netherlands · free trialAmsterdam-based all-in-one salon management system for hairdressers, beauty salons, nail salons and spas. Combines online bookings, client records, point of sale, stock management and marketing tools, and connects to the Treatwell marketplace for new clients.on requestStrong4VirtuagymVirtuagym B.V. · Netherlands · free trialAmsterdam-based all-in-one platform for gyms and personal trainers: member administration, invoicing, roster planning and an AI Coach that generates personalised training plans based on goals and progress.on request (demo)Strong5Novaco AIAutoChat BV · EU · free trialAutomotive virtual assistant suite for car dealers. Novaco (formerly AutoChat) offers modules for website, WhatsApp, phone and internal team support, so appointments are booked 24/7 without extra staff.on on requestStrong6AI-DentalSuiteAI-DentalSuite · NetherlandsFully AI-driven practice management package for dentists, developed from a real large practice (18 treatment rooms). Integrates patient contact, diary, voice documentation and management reporting.on request (demo available)Strong7TalkMate (Installatie Mate)TalkMate · NetherlandsDutch AI phone assistant built specifically for installation companies (electricians, plumbers, HVAC engineers). TalkMate answers incoming calls 24/7, handles fault reports, appointment requests and emergency calls, and sends follow-ups via WhatsApp. The Installatie Mate variant is trained on typical installation scenarios: boiler faults, winter peak demand and quote requests. Integrates with the installation company's CRM. Data stored on EU servers (Frankfurt and Amsterdam), GDPR-compliant.on request (tailored to call volume, …Strong8HorecaHubAgyn Group B.V. · Netherlands · free trialAI assistant that answers guests' phone calls, emails and webchat for your restaurant. It makes, changes and cancels reservations and answers questions about opening hours, the menu and allergens.from €369/mth (up to 2,000 completed…Strong9ProlesProles Software BV · Netherlands · free trialProven Dutch childcare software (active since 2003) for small to medium-sized organisations. Supports daycare centres, out-of-school care and childminders with attendance tracking, invoicing, contract management, staff scheduling and parent communication, with no set-up costs.monthly rate with no set-up…Strong10Receptie.aiReceptie.ai · NetherlandsDutch AI receptionist for the websites of car dealerships and garages. Answers questions, books MOT, maintenance, tyre and bodywork appointments, and captures leads for test drives and trade-ins, 24/7. Retrieves vehicle details from the licence plate (RDW) and syncs with stock from Autotelex and Mobilox.on on requestStrong11SoftrobotsSoftrobots B.V. · NetherlandsDutch RPA and hyperautomation platform that deploys digital workers for childcare organisations. Automates invoicing, staff rosters, enrolments, reminders for expiry dates and compliance reporting.on requestStrong12FieldcodeFieldcode GmbH · EU · free trialGerman AI platform for field service management with Zero-Touch automation for technician planning, dispatch and routing. Specifically deployed in the HVAC and installation sector: automatic ticket processing, LLM-based workflow actions (summarising, translating, cleaning data), a Voice AI agent for out-of-hours customer contact, and skill-based dispatch so the right technician is sent to the right job. Fully EU-hosted cloud with GDPR compliance.from $25/user/month (START)…Good13DyflexisDyflexis B.V. · NetherlandsWorkforce management with AI forecasting that predicts busy periods and generates rosters for hospitality teams with one click.from €4.50 per user/month (Pro)Good14Slimme ReceptieShowUpWorks B.V. · NetherlandsDutch AI receptionist for dental practices that confirms appointments and sends reminders via WhatsApp, email and SMS, with the aim of 40% fewer no-shows.Starter €197/mo, Professional €2…Good15TimewaxTimewax B.V. · Netherlands · free trialDutch resource planning software with an AI planning agent for installation companies and technical service providers. Schedules technicians optimally with drag-and-drop and syncs in real time with Outlook, AFAS and Exact Online.on requestGood16VetstoriaVetstoria · EUOnline appointment system for veterinary practices with 24/7 self-service bookings, real-time practice management system integration and automatic reminders. Integrates with Animana, Provet Cloud and 30+ other systems.from $230/mo (Small Team) up to $4…Good17ActoBusinessActo Software · NetherlandsERP platform built for installation companies (50+ employees), with AI agents for estimating, project monitoring, capacity planning and CO₂ impact. Over 45 years of sector experience and DICO-certified.on request (demo)Good18AI Support Nederland AutomotiveAI Support Nederland · NetherlandsDutch AI solution for car garages with voice AI and web chat. Books workshop appointments, sends MOT reminders and runs proactive customer retention through integration with DMS systems such as Autoline and Incadea.on requestGood19NextailNextail Labs S.L. · EUSpanish AI platform that forecasts, allocates and redistributes fashion retail stock per store and per size during the season.on requestGood20Ovivio (FlexKids)KidsKonnect B.V. / Ovivio · NetherlandsLeading Dutch all-in-one platform for childcare and primary education (formerly KidsKonnect). Over 5,000 locations and 600,000 children are managed through FlexKids, KidsVision, DoenKids and the OuderApp. AI features are being built in step by step across planning, waiting list management and staff deployment.on requestGood21PhorestPhorest Ltd. · EUIrish AI-enabled salon software for hairdressers, nail studios and beauty salons, with AI tools for client interaction, automated marketing and salon analytics. Available in the Netherlands via phorest.com/nl; offers card terminals via Stripe in the Netherlands.on requestGood22QuebblePelosa B.V. · NetherlandsDutch all-in-one software platform for day nurseries and out-of-school care: staff planning, child scheduling, parent portal and a digital observation platform. The observation platform was developed with the CED-Groep and tracks child development from 0–4 years using the Doen, Praten, Bewegen & Rekenen method, including intervention suggestions and developmental charts per child.on request (demo via website)Good23Specter AutomationSpecter Automation · EU3D/BIM-based assistance system for site managers: lookahead planning, progress monitoring and automated construction site documentation.on requestGood24VoiceLabs DentalVoiceLabs · NetherlandsDutch AI receptionist 'Eva' that handles 24/7 phone calls for dental practices, schedules appointments and manages recall, available in multiple languages (NL, EN, DE, FR, ES).on request (depending on practice…Good25ApaleoApaleo GmbH · EUOpen, API-first property management platform for hotels and serviced apartments. Via the Agent Hub (since February 2025) you can deploy ready-made or custom AI agents for reservations, guest emails, CRM analysis and content creation. Apaleo also has an MCP server that lets AI agents work with hotel systems.on requestGood26TONOSTONOS Care · NetherlandsAI planning software for nursing homes, home care and care for people with disabilities. TONOS matches clients' care needs to staff availability and expertise, and optimises the sequence of visits to reduce travel time.on requestGood27BitcareBitcare · free trialDutch all-in-one management package for day nurseries, out-of-school care and playgroups. Combines child scheduling, staff rostering, parent communication, a group app for daily reporting and financial administration in one system. Check-in/out via QR code or PIN code on a tablet.on requestGood28NioKidsNioKidsDutch childcare software for day nurseries and out-of-school care that brings planning, contracts, invoicing and parent contact together in one system. Focuses on smart automation that saves organisations hours each week, with a free parent portal included as standard.from €150/monthGood29KidsadminKidsadminDutch web-based childcare software (active since 2009) supporting all forms of childcare: day nurseries, out-of-school care, between-school care and childminding. Alongside software, it also offers the option to outsource the full administration. Group app, parent app and staff app included as standard.on requestGood30FreshaFresha Ltd. · Outside EU · free trial The largest international booking platform for beauty and wellness (120+ countries) with AI-driven dynamic schedule optimisation. The AI automatically rearranges flexible appointments to fill gaps and sets dynamic prices based on occupancy rates.free basic plan (no monthly…Limited31VagaroVagaro Inc. · Outside EU · free trialPopular American salon platform for hairdressers, nail salons, fitness and wellness, with an AI content generator for service descriptions and marketing messages. Offers appointment, client management and a marketplace; payment integration is limited outside the US/CA/AU/UK.from £20/month (1 location, 1 calendar…Limited32SalonIQSalonIQ Ltd. · Outside EUThe UK's most recommended AI salon software, with a built-in AI receptionist that automatically answers missed calls, books appointments and handles questions outside opening hours. Used by 2,500+ UK salons and salon groups.£47/monthLimited33Treatwell ProTreatwell Ltd. · Outside EUEurope's market-leading beauty and wellness booking platform combines salon software (Pro) with a consumer marketplace. Over 50,000 European salons use Treatwell Pro for scheduling, client management, marketing and performance insights.from £195/year (basic plan)Limited34Lighthouse (Ernest)Lighthouse Intelligence Ltd. · Outside EU · free trialA commercial platform for hotels with AI pricing, demand forecasting and market benchmarks based on billions of daily prices. Ernest (generally available since 2026) is an AI colleague for revenue and sales teams that answers questions about your figures and gives recommendations. KITT is an AI receptionist for phone and messages.on requestLimited35MeevoContinuum Software Solutions · Outside EUComprehensive salon software for hair, nail and beauty salons, featuring Convobar: an AI voice assistant that lets staff schedule, reschedule or cancel appointments by voice without touching the diary. Also offers AI-driven marketing and client insights.from 39/month (Basic)Limited36MindbodyMindbody Inc. · Outside EULeading platform for fitness, wellness and spa businesses, with AI-driven member retention, marketing automation and a consumer app through which millions of people discover and book studios.on requestLimited37MindbodyMindbody Inc. · Outside EULeading American platform for fitness, wellness and beauty, with AI-driven client retention and marketing automation. Combines business software with a consumer app through which millions of people discover and book salons and studios nearby.on requestLimited38nPlannPlan · Outside EUForecasts schedule risk per activity based on historical construction programmes, and generates and checks programmes using AI.on requestLimited39Paradox (Olivia)Paradox, Inc., part of Workday · Outside EUConversational AI assistant 'Olivia' that automates screening, interview scheduling and candidate communication for high-volume recruitment.on requestLimited40ZenotiZenoti Inc. · Outside EUEnterprise salon platform with an extensive AI toolkit: a 24/7 AI receptionist that turns missed calls into bookings, an AI Retention Manager that predicts cancellations, and Zeenie, a built-in AI assistant for staff. Used by 12,000+ salons in 50 countries.on requestLimited41DroponDropon BV · EU · free trialBelgian SaaS platform for last-mile delivery operations. Optimises routes with AI Driver Assignment: matches each delivery to the best route and the most suitable driver based on driving history and local knowledge. Real-time tracking, automatic customer notifications, digital proof of delivery and capacity limits. Integrates with SAP, Shopify, WooCommerce, Odoo and Microsoft Dynamics 365 Business Central.Starter: €399/month (500 stops)Limited42GuestplaneTender BV · Netherlands · free trialReservation system for restaurants with table management, floor plan, CRM and waiting list. The system learns from your table layouts and makes AI suggestions for occupancy and end times.Pro €49.99/month, Business €109.99/…Limited43OutSmartOutSmart B.V. / Visma · Netherlands · free trialDutch field service management software for installation companies, HVAC engineers and electricians. Combines scheduling, digital work orders, time tracking and invoicing in one system, with more than 20,000 daily users. Optional AI route planning as a paid add-on, plus integrations with Exact Online, AFAS and Snelstart.Launch €168/year (1 user)Limited441club1club EOOD · EUAI-native gym management platform for fitness centres, yoga studios and sports clubs. Automates member administration, class scheduling, payments and customer service through AI agents. Available in the EU (Bulgaria); founded in September 2025.from $63/month (tiered by members…Limited45FieldBuddyFieldBuddy B.V. · NetherlandsDutch field service management platform for installation companies, HVAC and energy companies in the Benelux. Combines scheduling, work orders, asset management, contract management and invoicing in one app. FieldBuddy AI provides automatic route optimisation based on technician location, skills and traffic information.Go €29/user/monthLimited46YAROOMS (Yarvis AI)YAROOMS · EUWorkplace platform for hybrid offices, with desk and meeting room booking, hybrid work schedules, visitor management and space analytics. The Yarvis AI assistant works in Microsoft Teams and email: staff ask in plain language for a room or desk, and Yarvis arranges the booking.Starter $99/month (up to 20 user…Limited47FacilityAppsFacilityApps · NetherlandsSoftware suite for cleaning companies and facility service providers: costing, scheduling, time tracking, quality control (DKS/VSR-KMS) and work orders in one system, used by over 460 cleaning organisations. The AI layer suggests work allocation, cover for sickness absence and travel time optimisation, and summarises inspections and reports.on request (price calculator on d…Limited48InfraspeakInfraspeak · EUEuropean platform for maintenance and facilities management (CMMS/CAFM): work orders, preventive maintenance, assets, suppliers and procurement. The Infraspeak Gear AI intelligence layer automates recurring administrative work, gives real-time warnings of possible faults, and provides insights into the condition and performance of installations.on request (modular subscription…Limited49Mews (PMS + RMS)Mews · NetherlandsA hotel platform with property management system, point of sale, payments and revenue management. The RMS runs on the price engine of Swedish company Atomize, which Mews acquired in November 2024. It forecasts demand up to 24 months ahead and adjusts prices automatically 24/7. In 2026 Mews raised $300 million to build AI agents for hotel processes.on requestLimited50myAutopilotmyAutopilot · NetherlandsDutch AI automation partner that builds and maintains smart AI workflows specifically for installation companies (solar panels, heat pumps, HVAC). Automates lead follow-up, appointment booking, quote reminders and customer care, implementation within 7 days.on requestLimited51OplitOplit · EUAI-driven production planning and scheduling for the discrete manufacturing sector; capacity planning and what-if analysis for 100+ factories.on requestLimited52Perfect GymPerfect Gym Solutions S.A. · EUEnterprise gym management software from Poland for fitness chains and multi-location clubs: AI predicts members who are at risk of cancelling their subscription and provides in-depth analysis of behaviour patterns.on requestLimited53PlanTipDATIP B.V. · NetherlandsPlanning software for home care that lets clients choose their own care moments. PlanTip uses AI to select the most suitable days and times based on travel routes, specialisms and staff availability.on requestLimited54SollitSollit B.V. · NetherlandsDutch all-in-one platform for installers of solar panels, heat pumps, charging points and batteries. Sollit (formerly 2Solar, founded in 2013) covers the full workflow from lead to invoicing and is used by more than 1,000 companies across Europe.on requestLimited55Tork Vision SchoonmakenEssity / Tork · EUData-driven cleaning for sanitary facilities: sensors in dispensers and ceiling counters measure visitor numbers and fill levels, after which the system automatically creates and prioritises cleaning tasks in the On the Go app. Cleaners no longer need to check unnecessarily; managers see heatmaps and KPIs per location.on request (via Tork dealer, depending…Limited56UrbantzUrbantz · EULast-mile TMS with AI route planning for home delivery across multiple carriers; 80+ 3PL integrations in Europe.on requestLimited57ZenchefZenchef SAS · EURestaurant reservation system with AI Call that takes phone bookings and automates guest communication.on request (3 packages, 0% comm…Limited58Integer PlatformInteger Technologies B.V. · NetherlandsPlug-and-play control for energy installations in small and medium-sized commercial buildings. The platform reads out the installation, automatically builds a model of the building, and controls heat pumps, ventilation, solar panels and batteries from the cloud to save energy and prevent grid congestion.on requestLimited59GlossGeniusGlossGenius · Outside EU · free trialAll-in-one salon and wellness software with three AI agents: an AI Receptionist that handles calls and messages 24/7 and books appointments, an AI Growth Analyst that analyses revenue data daily and flags opportunities, and an AI Marketing Agent that creates campaigns automatically. More than 120,000 active businesses.$24–$148/monthUnknown60ProBeauty AIProBeauty AI · Outside EU · free trialAll-in-one business platform for self-employed beauty professionals (nail stylists, lash artists, estheticians, hairdressers). Includes AI assistant 'Gia' for treatment protocols, promotional copy and social media content, online calendar, payment features and client management.on $19.99/month (Essential)Unknown61TeamUpTeamUp · free trialPopular member management system for fitness studios, CrossFit boxes, yoga and dance studios and personal trainers, with automated payments, class scheduling and a built-in AI assistant for customer questions.from €99/month (0–100 active members)Unknown62OptimoRouteOptimoRoute Inc. · Outside EU · free trialRoute planning and optimisation for delivery and field service: automatic route scheduling, live tracking and proof of delivery.Lite $ 39 and Pro $ 49 per driv…Unknown63RoomPriceGenieRoomPriceGenie AG · Outside EU · free trialAutomated revenue management for independent hotels, B&Bs, serviced apartments and small chains without their own revenue manager. It tracks competitor prices and booking pace, adjusts room rates 12 times a day up to 18 months ahead, and explains every price in plain language.on request (3 packages: Core, P…Unknown64Descartes Route OptimizationThe Descartes Systems Group Inc. · Outside EUAI/ML-driven route optimisation and fleet/TMS software that dynamically adjusts routes for traffic, time windows and capacity.on requestUnknown65ECI Installatie ERPECI Software Solutions · Outside EUCloud ERP system from ECI Software Solutions built specifically for installation companies: it digitises the entire process from pre-costing to invoicing. Available on any device, and it presented AI features ('Practical AI for ERP') at the Installatie Vakdagen.on requestUnknown66EliseAIElise A.I. Technologies Corp. · Outside the EUConversational AI (chat, email, voice) that handles leasing, viewings and maintenance requests for landlords.on requestUnknown67GoodTimeGoodTime · Outside EUAI agent Cori automates interview scheduling, panel rosters, screening and candidate communication for hiring teams.on requestUnknown68Kinaxis MaestroKinaxis Inc. · Outside EUAI planning platform for demand and supply planning and S&OP, with agentic AI that detects and resolves disruptions.on requestUnknown

Frequently asked questions

What is the best AI for planning and scheduling?
That depends on your field. At the top is AutoReplyAI, with the strongest published GDPR profile of the 68 tools we track. For each profession, the top pick is below.
How is this order determined?
By the GDPR profile the provider publishes itself, then by what a buyer can check: free trial, public pricing and the breadth of features. No one pays for a place.
Can I process confidential data with these?
Check the GDPR profile per tool, use the business variant with a data processing agreement, and ask the provider where the data is stored.

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