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Proles Software BV

Proles

Proven Dutch childcare software (active since 2003) for small to medium-sized organisations. Supports daycare centres, out-of-school care and childminders with attendance tracking, invoicing, contract management, staff scheduling and parent communication, with no set-up costs.

Go to the website Proles alternatives
Shared spot1of 14 professional tools with a GDPR profileOur summary of what the provider itself publishes about your data: whether the data is stored in the EU (2 points), whether there is a certification or GDPR guarantee (1) and whether the provider is based in the NL or the EU (1). 3 or 4 points is Strong, 2 Good, 1 Limited, 0 Unknown. How we measure in childcare
GDPR: Strong
  • Provider based in the Netherlands
  • Data in the EU according to the provider

Each tile is a professional tool in childcare, the strongest GDPR profile on the left. 5 professional tools, like Proles, have a strong profile: they share this spot. Click for that tool.

PriceMonthly, 1 months freemonthly rate with no set-up costs; 1 month free
Free trialYes
Based inNetherlands
ModelNot publicnot public, Dutch company (Zwartebroek), EU hosting

Last checked: 20 September 2026 · How we check

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What it does

Attendance registration
Contract management and automatic invoicing
Staff planning
Parent communication
Integrations with accounting software
No setup costs
Dutch company, EU hosting
Digital signing of agreements

Comparable in childcare

HeylohaHeyloha 250 €149/mo, 500 €239/mo…DAVI€350–€950/month (based on number of users)Springleaf HyperautomationbespokeSoftrobotson requestKinderpedia€49–€249/month (annual), 14 days…Leeruniekon request (school licence)
All 14 professional tools for childcare

Proles compared

Proles vs Ovivio (FlexKids)Proles vs Quebble
Underlying model

not public, Dutch company (Zwartebroek), EU hosting. Many tools build on a large model from, for example, OpenAI or Anthropic. If in doubt, ask for the data processing agreement: it states where your data goes.

GDPR check for childcare

Questions about Proles

AI for childcare
Which AI model does Proles use?
The maker of Proles does not disclose which AI model sits underneath. Dutch company (Zwartebroek), EU hosting.
How much does Proles cost?
monthly rate with no set-up costs; 1 month free. Check the current price on the provider's website; prices change often.
Who is Proles for?
Proles is aimed at childcare. It fits tasks such as dictating and automatically writing up daily reports and observations, answering parents' questions 24/7 via chat and WhatsApp, and optimising child scheduling, waiting lists and staff rosters.
What should I look out for with AI in childcare?
Child data and family data are special category personal data (GDPR). AI applications for childcare quickly fall into the high-risk category of the EU AI Act: human oversight is legally required. Only use systems with EU hosting and a data processing agreement; audio recordings of the group must not go to external servers unencrypted. Never enter children's names or personal data into a consumer version of a chatbot.
Next stepAll 26 options for childcareProfessional tools and general assistants side by side, on GDPR profile, price and quality.

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