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Best AI note-taking tools
Automatically transcribe, summarise and record conversations and meetings. 33 tools, across 10 professions.
Strongest GDPR profile of all 33
AmberScriptGDPR: Strong
AmberScriptGDPR: Strong- Provider based in the Netherlands
- Data in the EU according to the provider
- Publishes certification/GDPR safeguards
from €10 per hour (pay-as-you-go) or €19/month for 5 hours · free trial
View AmberScriptThe top pick per profession
Each tile is a separate comparison for that field.
Housing associations & owners' associationsTop pick: APPartement6 tools
Sales & prospectingTop pick: tl;dv5 tools
Government & municipalitiesTop pick: SAIS Smart AI Solutions4 tools
Financial adviceTop pick: DONNAJAMES4 toolsCommunications & mediaTop pick: AmberScript4 tools
NotaryTop pick: Notaspeech4 tools
RecruitmentTop pick: In2Dialog3 tools
Staffing & flexible workTop pick: Rapasso (LUNA AI-assistent)3 tools
Social domain & youth careTop pick: SAIS Smart AI Solutions3 toolsVideo & film productionTop pick: AmberScript3 toolsCompare all 33
#ToolRuns onPriceGDPR
1AmberScriptAmberScript · Netherlands · free trialAI transcription and subtitling with strong Dutch language support for journalists, media and researchers.from €10 per hour (pay-as-you-go)…Strong2
tl;dvtl;dv GmbH · EU · free trialAI meeting note-taker that records sales calls, summarises them and automatically sends insights to your CRM.on 
free planStrong3
APPartementAPPartement B.V. · Netherlands · free trialDutch owners' association platform with an app for managers, boards and residents. Includes an AI AGM copilot that automates the agenda, voting and minutes of the members' meeting, an AI agent for draft replies, reports and newsletters, and AI-driven invoice processing with bank matching.for owners' associations from €0.60 per…Strong4
NotaspeechFinTrack B.V. · EU · free trialAI-based conversation assistant for notaries that records client meetings, transcribes them automatically in Dutch, French and English, and generates smart summaries with decisions and action points. Exports professional PDFs for the file. Free trial available.on requestStrong5
TrintTrint Limited · Outside EU · free trialAI transcription platform for newsrooms: converts audio and video to text in 40+ languages, with live collaboration and quote detection.€69 per user/month (Pro), €59 per…Strong6
DONNAJAMESDONNAJAMES B.V. · NetherlandsDutch AI software built specifically for and with civil-law notary offices. Automates conversation processing, draft letters and file review. All data remains on Dutch servers under strict supervision, with 100% GDPR-compliant processing.on 
on requestStrong7
Rapasso (LUNA AI-assistent)Rapasso · NetherlandsDutch client management system for reintegration, career guidance and occupational health services. The LUNA AI assistant takes notes of conversations, checks reports against UWV requirements (RIV check) and helps with second-track trajectories, CVs and job profiles.on requestStrong8
TalkMarkSecuryflex B.V. · Netherlands · free trialDutch AI transcription tool that turns spoken recordings into searchable text with 95%+ accuracy for Dutch, including speaker recognition. Useful for notaries during intake meetings, deed signing appointments and file correspondence. Affordable entry plan for smaller offices.on Basic €9.99/monthStrong9
In2DialogIn2Dialog · Netherlands · free trialAI note-taker for recruiters: transcribes job interviews and automatically fills in ATS fields and candidate profiles.on request (free trial)Strong10SSSAIS Smart AI SolutionsSmart AI Solutions · NetherlandsGroningen-based company building AI solutions for municipalities: an AI assistant that guides young people to the right help, Wmo transcription with summary and action points, and reading out and translating letters.on requestStrong11
RecapAIRecapAI B.V. · Netherlands · free trialDutch AI speech-to-text platform from RecapAI B.V. (2023), trained on more than 100,000 hours of Dutch conversation data. Processes audio primarily locally on the device (data minimisation) and generates transcripts, summaries and action points. Used in mental healthcare for secure record-keeping, with up to 90% time savings on reporting.€49/user/month (5-25 people)Good12
Blinqx Risicomanagement (Finly)Blinqx Verzekering & Hypotheek · NetherlandsTurns advice conversations of insurance advisers into transcripts, tasks and a Wft-compliant client file using AI.€50/month per user (with eBlinq…Good13
DemodeskDemodesk GmbH · EU · free trialAI meeting assistant and coach that transcribes sales conversations, analyses them and updates your CRM.Capture €25/user/month (annually…Good14
Findesk (Adviesmaat)Topicus.Finance B.V. · Netherlands · free trialMortgage advice software with an AI module, Adviesmaat, that automatically records client conversations in the client file.on request (30 days free trialGood15
CarvCarv.com B.V. · NetherlandsAgentic AI that automates recruiter admin: note-taking for intakes and applications, candidate profiles, vacancy texts and ATS updates.on 
on requestGood16
ConvectConvect · NetherlandsDutch management software for professional owners' association administrators, with modules for meetings, accounting, communication and maintenance. The AI Minutes module (live since April 2025) turns an audio recording of the members' meeting into a draft report with decisions and action points, in your own tone of voice and minutes layout.on request (demo via the site)Good17
NotuBiz Videosearch & AINotuBiz · NetherlandsSearches council meetings (audio and video) semantically and generates AI summaries with source references for municipalities.on requestGood18
Aareon AAVAAareon Nederland B.V. · NetherlandsSector-specific AI platform for housing associations and property managers, built on 50 years of housing sector expertise. AAVA agents automate maintenance, tenancy changes, invoice management and meeting minutes within the existing Aareon ecosystem.on requestGood19
Social Flow AIProbevo Schuldhulpverlening · NetherlandsAI assistant for debt advisers and case workers: records intake interviews and produces an intake report and a draft plan of approach. Also usable for Wmo, work and income and youth care.on request (tiered pricing)Good20
GongGong.io · Outside EU · free trialRevenue AI platform that analyses sales calls for coaching, forecasting and CRM insights.on requestLimited21
ViviVvE.nl · Netherlands · free trialAI assistant in the VvE software from VvE.nl. You ask questions about the deed of division, regulations and minutes and get answers with source references; Vivi also helps with minutes, invoices and reports.on included in the VvE.nl subscription…Limited22VBVvE BeheerSoftwareJ&S Verduurzaming B.V. · Netherlands · free trialSoftware that lets an owners' association manage its own affairs, from bookkeeping and collection to general meetings and the multi-year maintenance plan. With the AI assistant you ask questions about your own figures and draft minutes and reminder letters.on Starter €19, Complete €34, Large…Limited23
Akte AIAkte AI · Netherlands · free trialAn AI platform for notary offices. It drafts deeds from audio recordings, notes or documents, using its own models for, among others, the lifetime testament and the certificate of inheritance. It also summarises client conversations, explains deeds in plain language, translates documents and searches your own text blocks.€50 per 20 creditsLimited24
LeexiLeexi · EU · free trialBelgian AI note-taker for sales calls and video meetings. Leexi transcribes in more than 100 languages, produces summaries, fills in CRM fields automatically and gives sales staff coaching based on their conversations.on 
€12–€39 per user/month (annual…Limited25
MAAT RaadsinformatieAethiQs · Netherlands · free trialAn AI search system that makes council papers, videos and meetings searchable and summarises them for councillors and council clerks.on requestLimited26
Omniplan AI AssistentOmniplan · Netherlands · free trialAI assistant in advisory software: turns client conversations into reports, summarises emails and filters client questions.on requestLimited27
ScriptixScriptix · NetherlandsDutch speech-to-text platform for broadcasters and government: transcription, subtitling and translation in 48 languages.from €119/month (Bronze)Limited28HSHappy ScribeHappy Scribe Limited, Dublin · EU · free trialTranscription, subtitling and translation of video and audio in 150+ languages, with a subtitle editor, export to SRT/VTT and optional human correction.on Free €0 (one-off 10 min)Limited29
TwinQ AITwinQ, part of Aareon Nederland B.V. · Netherlands · free trialAn AI automation layer for owners' association managers and housing corporations, built on the TwinQ platform. Five specialised AI agents automate meeting minutes, email handling, phone calls, invoice processing and property transfers.on requestLimited30
GaideGaide B.V. · NetherlandsAmsterdam-based AI platform with nine ready-made tools built specifically for the temp staffing sector, from vacancy texts and a CLA assistant to a contract reviewer and conversation note-taker.on requestLimited31
ModjoModjo · EUConversation intelligence that analyses sales calls and automatically updates and scores the CRM.on requestLimited32
Centric Spreekkamer-moduleCentric · NetherlandsModule for the broad intake in the social domain, integrated with Suite4Werk and Inkomen: listens in during the conversation, automatically creates a session report and suggests a plan of action with activities.on requestLimited33
MetaviewMetaview Global Ltd. · Outside EU · free trialAI note-taker that turns recruitment interviews into structured notes, reports and ATS-ready summaries.on Free $0Unknown
AmberScriptAmberScript · Netherlands · free trialAI transcription and subtitling with strong Dutch language support for journalists, media and researchers.from €10 per hour (pay-as-you-go)…Strong2tl;dvtl;dv GmbH · EU · free trialAI meeting note-taker that records sales calls, summarises them and automatically sends insights to your CRM.on free planStrong3APPartementAPPartement B.V. · Netherlands · free trialDutch owners' association platform with an app for managers, boards and residents. Includes an AI AGM copilot that automates the agenda, voting and minutes of the members' meeting, an AI agent for draft replies, reports and newsletters, and AI-driven invoice processing with bank matching.for owners' associations from €0.60 per…Strong4NotaspeechFinTrack B.V. · EU · free trialAI-based conversation assistant for notaries that records client meetings, transcribes them automatically in Dutch, French and English, and generates smart summaries with decisions and action points. Exports professional PDFs for the file. Free trial available.on requestStrong5TrintTrint Limited · Outside EU · free trialAI transcription platform for newsrooms: converts audio and video to text in 40+ languages, with live collaboration and quote detection.€69 per user/month (Pro), €59 per…Strong6DONNAJAMESDONNAJAMES B.V. · NetherlandsDutch AI software built specifically for and with civil-law notary offices. Automates conversation processing, draft letters and file review. All data remains on Dutch servers under strict supervision, with 100% GDPR-compliant processing.on on requestStrong7Rapasso (LUNA AI-assistent)Rapasso · NetherlandsDutch client management system for reintegration, career guidance and occupational health services. The LUNA AI assistant takes notes of conversations, checks reports against UWV requirements (RIV check) and helps with second-track trajectories, CVs and job profiles.on requestStrong8TalkMarkSecuryflex B.V. · Netherlands · free trialDutch AI transcription tool that turns spoken recordings into searchable text with 95%+ accuracy for Dutch, including speaker recognition. Useful for notaries during intake meetings, deed signing appointments and file correspondence. Affordable entry plan for smaller offices.on Basic €9.99/monthStrong9In2DialogIn2Dialog · Netherlands · free trialAI note-taker for recruiters: transcribes job interviews and automatically fills in ATS fields and candidate profiles.on request (free trial)Strong10SSSAIS Smart AI SolutionsSmart AI Solutions · NetherlandsGroningen-based company building AI solutions for municipalities: an AI assistant that guides young people to the right help, Wmo transcription with summary and action points, and reading out and translating letters.on requestStrong11RecapAIRecapAI B.V. · Netherlands · free trialDutch AI speech-to-text platform from RecapAI B.V. (2023), trained on more than 100,000 hours of Dutch conversation data. Processes audio primarily locally on the device (data minimisation) and generates transcripts, summaries and action points. Used in mental healthcare for secure record-keeping, with up to 90% time savings on reporting.€49/user/month (5-25 people)Good12Blinqx Risicomanagement (Finly)Blinqx Verzekering & Hypotheek · NetherlandsTurns advice conversations of insurance advisers into transcripts, tasks and a Wft-compliant client file using AI.€50/month per user (with eBlinq…Good13DemodeskDemodesk GmbH · EU · free trialAI meeting assistant and coach that transcribes sales conversations, analyses them and updates your CRM.Capture €25/user/month (annually…Good14Findesk (Adviesmaat)Topicus.Finance B.V. · Netherlands · free trialMortgage advice software with an AI module, Adviesmaat, that automatically records client conversations in the client file.on request (30 days free trialGood15CarvCarv.com B.V. · NetherlandsAgentic AI that automates recruiter admin: note-taking for intakes and applications, candidate profiles, vacancy texts and ATS updates.on on requestGood16ConvectConvect · NetherlandsDutch management software for professional owners' association administrators, with modules for meetings, accounting, communication and maintenance. The AI Minutes module (live since April 2025) turns an audio recording of the members' meeting into a draft report with decisions and action points, in your own tone of voice and minutes layout.on request (demo via the site)Good17NotuBiz Videosearch & AINotuBiz · NetherlandsSearches council meetings (audio and video) semantically and generates AI summaries with source references for municipalities.on requestGood18Aareon AAVAAareon Nederland B.V. · NetherlandsSector-specific AI platform for housing associations and property managers, built on 50 years of housing sector expertise. AAVA agents automate maintenance, tenancy changes, invoice management and meeting minutes within the existing Aareon ecosystem.on requestGood19Social Flow AIProbevo Schuldhulpverlening · NetherlandsAI assistant for debt advisers and case workers: records intake interviews and produces an intake report and a draft plan of approach. Also usable for Wmo, work and income and youth care.on request (tiered pricing)Good20GongGong.io · Outside EU · free trialRevenue AI platform that analyses sales calls for coaching, forecasting and CRM insights.on requestLimited21ViviVvE.nl · Netherlands · free trialAI assistant in the VvE software from VvE.nl. You ask questions about the deed of division, regulations and minutes and get answers with source references; Vivi also helps with minutes, invoices and reports.on included in the VvE.nl subscription…Limited22VBVvE BeheerSoftwareJ&S Verduurzaming B.V. · Netherlands · free trialSoftware that lets an owners' association manage its own affairs, from bookkeeping and collection to general meetings and the multi-year maintenance plan. With the AI assistant you ask questions about your own figures and draft minutes and reminder letters.on Starter €19, Complete €34, Large…Limited23Akte AIAkte AI · Netherlands · free trialAn AI platform for notary offices. It drafts deeds from audio recordings, notes or documents, using its own models for, among others, the lifetime testament and the certificate of inheritance. It also summarises client conversations, explains deeds in plain language, translates documents and searches your own text blocks.€50 per 20 creditsLimited24LeexiLeexi · EU · free trialBelgian AI note-taker for sales calls and video meetings. Leexi transcribes in more than 100 languages, produces summaries, fills in CRM fields automatically and gives sales staff coaching based on their conversations.on €12–€39 per user/month (annual…Limited25MAAT RaadsinformatieAethiQs · Netherlands · free trialAn AI search system that makes council papers, videos and meetings searchable and summarises them for councillors and council clerks.on requestLimited26Omniplan AI AssistentOmniplan · Netherlands · free trialAI assistant in advisory software: turns client conversations into reports, summarises emails and filters client questions.on requestLimited27ScriptixScriptix · NetherlandsDutch speech-to-text platform for broadcasters and government: transcription, subtitling and translation in 48 languages.from €119/month (Bronze)Limited28HSHappy ScribeHappy Scribe Limited, Dublin · EU · free trialTranscription, subtitling and translation of video and audio in 150+ languages, with a subtitle editor, export to SRT/VTT and optional human correction.on Free €0 (one-off 10 min)Limited29TwinQ AITwinQ, part of Aareon Nederland B.V. · Netherlands · free trialAn AI automation layer for owners' association managers and housing corporations, built on the TwinQ platform. Five specialised AI agents automate meeting minutes, email handling, phone calls, invoice processing and property transfers.on requestLimited30GaideGaide B.V. · NetherlandsAmsterdam-based AI platform with nine ready-made tools built specifically for the temp staffing sector, from vacancy texts and a CLA assistant to a contract reviewer and conversation note-taker.on requestLimited31ModjoModjo · EUConversation intelligence that analyses sales calls and automatically updates and scores the CRM.on requestLimited32Centric Spreekkamer-moduleCentric · NetherlandsModule for the broad intake in the social domain, integrated with Suite4Werk and Inkomen: listens in during the conversation, automatically creates a session report and suggests a plan of action with activities.on requestLimited33MetaviewMetaview Global Ltd. · Outside EU · free trialAI note-taker that turns recruitment interviews into structured notes, reports and ATS-ready summaries.on Free $0UnknownNo tools match these filters.
Frequently asked questions
- What is the best AI note-taker?
- That depends on your field. At the top is AmberScript, with the strongest published GDPR profile of the 33 tools we track. For each profession, the top pick is below.
- How is this order determined?
- By the GDPR profile the provider publishes itself, then by what a buyer can check: free trial, public pricing and the breadth of features. No one pays for a place.
- Can I process confidential data with these?
- Check the GDPR profile per tool, use the business variant with a data processing agreement, and ask the provider where the data is stored.
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