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Apicbase NV (Antwerp, BE)

Apicbase

F&B management platform with AI for recipes, inventory, purchasing and demand forecasting at restaurant chains, hotels and caterers.

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Shared spot2of 16 professional tools with a GDPR profileOur summary of what the provider itself publishes about your data: whether the data is held in the EU (2 points), whether there is a certification or GDPR guarantee (1) and whether the provider is based in the NL or the EU (1). 3 or 4 points is Strong, 2 Good, 1 Limited, 0 Unknown. How we measure in hospitality
GDPR: Good
  • Provider based in the EU
  • Publishes certification/GDPR safeguards

Each block is a professional tool in hospitality, with the strongest GDPR profile on the left. 6 professional tools share this spot with Apicbase because they have a Good profile. Click through for that tool.

Priceon requeston request (invoiced annually; monthly billing +15%)
Free trialNot foundNot found on the provider's site when checked on 23 October 2026
Based inAntwerp, BEEU
ModelNot publicthe language model used by the Apicbase AI Assistant is not public; the platform runs on Amazon Web Services; SOC 2 Type 2 and GDPR-compliant (according to the provider)

Last checked: 23 October 2026 · How we check

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This is what Apicbase looks like

get.apicbase.com
Apicbase website
Apicbase website

What it does

Recipe management with costings
Data-driven menu engineering
Real-time inventory management
Purchasing across multiple suppliers
Demand forecasting for orders
Food traceability
HACCP and task management
CO2 footprint per dish

Comparable in hospitality

HorecaHubfrom €369/mth (up to 2,000 completed…Dyflexisfrom €4.50 per user/month (Pro)HiJiffyBasic €99/month, Pro €159/month, Premium…TrustYoufrom €75/month per location (CXP, y…Voicelabs RobinStarter €149/month (300 min)KITROon request (Essential subscription…
All 16 professional tools for hospitality
Underlying model

not publicly disclosed which language model the Apicbase AI Assistant uses; the platform runs on Amazon Web Services; SOC 2 Type 2 and GDPR-compliant (according to the provider). Many tools build on a large model from, for example, OpenAI or Anthropic. If in doubt, ask for the data processing agreement: it states where your data goes.

GDPR check for hospitality

Questions about Apicbase

AI for hospitality
Which AI model does Apicbase use?
Apicbase's maker does not publicly disclose which AI model sits underneath. Which language model the Apicbase AI Assistant uses; the platform runs on Amazon Web Services; SOC 2 Type 2 and GDPR-compliant (according to the provider).
How much does Apicbase cost?
on request (billed annually; monthly billing +15%). Check the current price on the provider's website; prices change often.
Who is Apicbase for?
Apicbase is aimed at hospitality. It fits work such as handling reservations and guest communication, monitoring and responding to reviews, and creating menus, promotions and social content.
What should I watch out for with AI in hospitality?
Guest data (allergies, payment details, reservation history) is personal data. Use GDPR-compliant systems and do not enter customer lists into a free chatbot.
Next stepAll 28 options for hospitalityProfessional tools and general assistants side by side, on GDPR profile, price and quality.

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